Generally Accepted Recordkeeping Principles®
All events centered on the Generally Accepted Recordkeeping Principles® (GARP®) at the 2010 ARMA International Conference & Expo are listed below. (For more information on GARP® and a detailed listing of its principles, please click here.)
Pre-Conference Seminar:
Leveraging GARP® to Achieve Organizational Excellence
Saturday, November 6, 2010
Facilitator: John Montaña, J.D.
Level: 4
Domain: Business Functions
The ability for an organization to govern its conduct and ethics is now made easier with the release of the Generally Accepted Recordkeeping Principles®, but what is the value of GARP® to an organization, to regulating bodies, and to society?
This seminar examines the requirements of the GARP® principles, the use of the GARP® Maturity Model, and the role that both play in assessing GARP® compliance and developing a GARP® program. You’ll walk away with a practical strategy for implementing GARP® within your organization.
Upon completion of this seminar, participants will be able to:
- Identify the gaps between the organization’s current practices and the desirable level of maturity for each principle
- Assess the risks to the organization, based on the biggest gaps
- Determine whether additional information and analysis are necessary
- Develop priorities and assign accountability for further development of the program
Section 1
Background: The Role and Value of Generally Accepted Recordkeeping Principles®
This session examines the roles of GARP®, of model rules, and of similar authorities in governing organizational conduct and ethics; and their value to the organization, authorities, and society in having and applying these authorities.
Upon completion of this session, participants will be able to:
- Explain to management of your organization the role and value of the GARP® principles to the organization.
- Describe to management and other personnel the nature and concepts of GARP® and similar authorities.
- Make a persuasive case to management of the need to implement the GARP® principles within the organization.
Section 2
GARP® Compliance: Stages and Evidence of GARP® Compliance
This session examines in detail the requirements of the GARP® principles, the use of the GARP® Maturity Model, and their role in assessing GARP® compliance and developing a GARP® program.
Upon completion of this session, participants will be able to:
- Define the detailed requirements of the GARP® principles and the Maturity Model
- Explain the application of the GARP® Maturity Model to the GARP® principles
- Outline the relationship between the GARP® principles and Maturity Model
Section 3
Assessing Your Organization for GARP® Compliance
This session uses the GARP® Principles and Maturity Model to develop a strategy for assessing GARP® compliance within an organization.
Upon completion of this session, participants will be able to:
- Use the GARP® Principles and Maturity Model to identify the stage of maturity of the organization's RIM program
- Use the GARP® Principles and Maturity Model to identify weaknesses and gaps in the organization's RIM program
- Use the GARP® Principles and Maturity Model to identify specific corrective actions to be taken to become GARP® compliant
Section 4
Tackling the Problem: Implementing GARP® in an Organization
This session presents a practical strategy for implementing GARP® within an organization. The focus is on development and implementation of a practical game plan for moving forward.
Upon completion of this session, participants will be able to:
- Formulate an overall strategy to become GARP® compliant
- Prioritize action items for GARP® compliance
- Identify the resources needed to complete GARP® action items
- Successfully commence implementation and completion of a GARP® compliance project
GARP®: Strategies for Information Governance Success
Sunday, 3:00 p.m. – 4:30 p.m.
Facilitator: Diane Carlisle, CRM
Level: 4
Domain: Business Functions
ARMA’s Generally Accepted Recordkeeping Principles® (GARP®) and the GARP® Maturity Model provide a solid foundation for the development of an information governance structure which ensures the organization is successful in meeting its business operating needs, as well as its legal and regulatory obligations. This session provides an overview of the GARP® Principles and the GARP® Maturity Model. Discussion of the maturity model will identify strategies and recommended practices that will enable a records manager to implement a successful information governance program.
GARP® Legislative and Regulatory Update
Monday, 8:00 a.m. – 9:30 a.m.
Facilitators: Bob Tillman and Frank Moore
Level: 3
Domain: Business Functions
The 111th Congress has passed major legislation on health care and financial reform that will profoundly impact records and information management for years to come. The Securities Exchange Commission, the Commodity Futures Trading Commission, and the Federal Reserve will create more than 200 new rules as a result of passage of the Dodd-Frank Act of 2010 alone. Congress has also created two new agencies: the Consumer Protection Bureau and the Financial Stability Oversight Council that, between them, will create 80 new financial oversight and disclosure rules. If you work for a publicly held corporation, you won’t want to miss this briefing. Join ARMA International’s Legislative Team from Headquarters and Smith Bucklin, ARMA International’s Washington, D.C., legislative counsel, to review 2010 legislative and regulatory efforts, and get a preview of the upcoming 112th Congress and what may happen as a result of the mid-term elections.
Aligning GARP® with the Sarbanes-Oxley Audit Process
Monday, 10:00 a.m. – 11:30 a.m.
Facilitators: Bob Tillman and Frank Moore
Level: 4
Domain: Risk Management
The Sarbanes-Oxley Act of 2002 has had a major impact on publicly held corporations, the accounting industry, and the records and information management profession. During this session key elements of the GARP® audit will be examined, as well as how they align with the accounting industry’s audit requirements as mandated by the Sarbanes-Oxley Act. Particular attention will be given to Section 404 of the act on the management assessment of internal controls, which will include an explanation of how GARP® supports this audit process.
RIM Performance Standards: Using GARP® and Assured Records Management (ARM) Methodology
Monday, 1:00 p.m. – 2:30 p.m.
Facilitators:
Galina Datskovsky, Ph.D., CRM
Ronald Hedges, Esq.
Marcia Zweerink, Ph.D.
Level: 3
Domain: Business Functions
Records and information management (RIM) standards and best practices establish organizational goals for excellence in information governance. In this session, learn how specific RIM tools, such as ARMA International’s Generally Accepted Recordkeeping Principles® (GARP®) and Cohasset Associate’s Assured Records Management (ARM) methodology, can be used to implement information governance within your organization to achieve the right mix of “great” and “good enough” – supporting the legal tests of good faith and reasonability.
Explore how each of the GARP® principles helps you identify and measure appropriate RIM goals, and how the ARM methodology will help establish GARP® within your organization. Each step of the way, “the judge” will be asked whether this approach would be viewed as reasonable by the courts.
Whether you are just getting started with your RIM program or facing the challenges of improving an existing program, this session will help you learn to these valuable RIM tools.
Upon completion of this session, participants will be able to:
- Identify the types of RIM tools for excellence and how to view them in the context of your organization.
- Explain the importance of moving from records management to information governance, and what that means for achieving the right mix of “great” and “good enough” RIM.
- Explain the value of applying the GARP® and Assured Records Management (ARM) tools to implement effective information governance within your organization.
- Outline the value of using a consistent industry agnostic metric to evaluate how your organization’s RIM performance stacks up against all other industries and organizations and how it can continue to be innovative.
- Leverage GARP® and ARM to align cross-functional stakeholders around a clear vision of where your organization must be “great” and where it can be just “good enough”.
- Summarize the maturity model and define the maturity levels that are optimal for your organization.
GARP – How Mature Are You?
Poster Session
Monday, 2:45 p.m. – 4:30 p.m.
Facilitators: Julie Colgan, CRM
Level: 3
Domain: Business Functions
The Generally Accepted Recordkeeping Principles® (GARP®) are here and it's time to put them into action! This poster session will highlight the GARP® Maturity Model, including what it is and ways it can be used to provide insight into your RIM Program, help you develop an improvement plan, and help you make the case to management to fund such improvements. Join us and come away with a better understanding of how to measure and improve your RIM program's maturity, according to GARP®!
Applying GARP® to Cloud Computing from IT, Legal, and Business Perspectives
Tuesday, 1:00 p.m. - 2:30 p.m.
Facilitators:
Rick Stirling
Martin Susec, J.D., CRM
Terrence J. Coan, CRM
Level: 4
Domain: Information Technology
Using GARP® as a framework, you will learn how IT, legal, and business units make decisions relating to cloud computing. Hear the IT side of the story from the records and information management perspective, as well as specific questions you should ask your IT staff about cloud computing. As IT moves records from one server to another they are not fully aware of the importance of properly protecting those records. From the legal perspective, cloud computing poses privacy, e-discovery, and security risks. IT often believes cloud computing is a win-win, but they’ve failed to consider the risks associated with records management. The business perspective will include procurement and concerns to address in an IT contract to safeguard records. You’ll return to your organization equipped to use the GARP® principles and ready to discuss with IT, legal, and business units the critical issues related to cloud computing.
Upon completion of this session, participants will be able to:
- Define cloud computing
- Explain the role of GARP® relative to cloud computing
- Explain the impacts of cloud computing on RIM programs
- Discuss the issues faced by IT, legal, and business units related to cloud computing
- More effectively address issues related to cloud computing and be a partner in developing solutions
GARP® Roundtable
Monday, November 8 in the Expo Hall
3:00 p.m.
Are you trying to get management’s attention and support for your RIM program? Have you hit roadblocks in trying to engage the Legal department? What has your experience been in using the GARP® Principles in your organization? Attend this highly interactive discussion where you will have the opportunity to learn from your peers and to share your success stories with others. Facilitated by Fred Pulzello, CRM, this discussion just might hold the keys to boosting the success of your RIM program.